A Guide to the Best Conference Facilities in Mauritius

Voilà Hotel Bagatelle is the ultimate conferencing venue in lively Moka. Located at the Heart of Mauritius, discover the 3-star Hotel’s 4 meeting rooms and catering service that will make your event a success!

Present in Bagatelle since 2012, Voilà Hotel Bagatelle, the ‘most popular mid-scale 3 star hotel’, rises up to your unique occasion. Over the years, the hotel’s event offer evolved, from corporate and Board meetings, to encompass seminars, training events, and even conferences in Mauritius.

This experience allowed the team to focus on creating tailored events, thanks to dedicated in-house meeting coordinators who will assist you from planning to delivery. Brief them and focus on the core of your event. Our experts are here to help!

Discover the Hotel’s 4 main conference facilities, all equipped with high-fidelity LFD Screens, HDMI, connected lecterns and flawless internet connectivity.

A meeting room for your conference in Mauritius

A meeting room for your conference in Mauritius is the perfect choice to elevate your event to new heights. With state-of-the-art facilities, our meeting room provides a professional and inspiring environment for productive discussions and presentations. Whether you're hosting a small board meeting or a large-scale conference, our dedicated staff will ensure that every detail is taken care of, leaving you free to focus on achieving your goals.

1. The Accelerator

   
   

   This space was designed to fast track the success of entrepreneurs, startups, and businesses. The 45m2 meeting room exudes comfort and functionality, thanks to its connected lectern, 18 leather seats, trapezoid tables, in-room buffet, a coffee machine, 2 minibars, and 2 whiteboards work together to boost motivation and let ideas flow among attendees.

   The highlight of this room, however, remains its tablets for individual attendees, enhancing interactivity and allowing notes taken to be directly sent to the attendees’ email addresses, for paperless conferencing!

2. The Incubator

   
   

   Perfect for brainstorming sessions and team-building activities, this room invites open discussions, creativity, and innovation in an informal setting, free from barriers or tables. The 25m2 meeting space features comfortable ergonomic sofas, accommodating 10 to 14 persons, depending on the setup.

3. The Educator

   
   

   This Learning Hub is designed to inspire creativity, foster collaboration, and ignite the passion for learning. The 110m2 meeting room can accommodate 60 to 100 people depending on the arrangement, with various setup options, from theatre to classroom, pods or u-shape styles.

4. The Boardroom

   
   

   This meeting room aims to foster inspired discussions for smart decisions. The 30m2 meeting space accommodates up to 12 individuals in a boardroom setup. Its leather seats, private coffee machine, and buffet counter make it the perfect spot for longer meetings, allowing for tea breaks in a private setting, to keep discussions going.

Catering for your conference or meeting

What’s a meeting without refreshments? Voilà Hotel Bagatelle brings you corporate-friendly hospitality with various F&B options to compliment your unique event. While refreshments are complementary when booking a meeting room, receiving your guests for a delicious snack break, or sundowner cocktail is always a good idea!

While the Bakery is the perfect spot for morning or afternoon brews, the Deli is the place to grab delicious on-the-go bites.

Want your meeting to make a lasting impression? Confer with your meeting coordinator to organise a sundowner cocktail at The View, for a spot of drinks, bites and networking with a dominant view of the mountainous landscape.

Our 5 tips for a successful meeting

1. Know what you want

   Set clear objectives for the event as a whole, and the message you need to convey. It will help you pick the perfect setting and create the right content, particularly for a conference. Furthermore, understanding your audience is crucial. Tailor your message and approach to their needs and preferences to ensure maximum engagement and effectiveness. Lastly, don't forget to allocate enough time for each agenda item and allow for open discussion to encourage collaboration and problem-solving.

2. Master your topic

   Research, rehearse and be prepared for any questions that come your way. Stay up-to-date with the latest information and trends related to your topic. This will not only boost your confidence but also help you provide valuable insights and solutions to your audience. Additionally, consider incorporating interactive elements such as demonstrations or case studies to enhance understanding and make your presentation more engaging. Voilà Hotel Bagatelle’s team takes the planning off your hands so that you stay on-task.

3. Make your conference interactive

   Include videos, graphics, and plan ahead for Q&A time to engage your attendees. By incorporating interactive elements, you can create a dynamic and immersive experience for your audience. This will not only capture their attention but also make it easier for them to grasp complex concepts. Furthermore, planning ahead for Q&A time shows that you value your audience's input and are committed to addressing their concerns. Overall, by staying prepared and making your presentation interactive, you can ensure a successful and impactful delivery. This will make your meeting memorable and conversational.

4. Provide timely breaks

   Nothing defeats the purpose of a conference or meeting like losing the attention of attendees. To avoid this, it is important to provide timely breaks during your presentation. These breaks allow attendees to refresh their minds, stretch their legs, and recharge their focus. By incorporating these breaks strategically, you can ensure that your audience remains engaged and attentive throughout the meeting. On top of that, these breaks provide an opportunity for networking and informal discussions, fostering a sense of collaboration and camaraderie among attendees.

5. Finish strong

   A networking opportunity should never be missed! By providing designated networking time after the session, you can encourage attendees to connect with one another and build valuable professional relationships. This can lead to future collaborations and partnerships that can benefit both individuals and the organisation as a whole. Don't underestimate the power of these informal interactions in enhancing the overall success of your event. Whether at Vista Lounge Bar, The View or Voilà Restaurant, give your guests the time to interact and process this moment of productivity before heading back.

Want to know more about our offer?Explore our website, or contact us now!